1. Article of Association
Bharathi Kalai Mandram – Kuwait (BKM), in Kuwait, hereinafter called the BKM shall comprise of members who are residing in Kuwait and the eligibility criteria for membership will be approved by the Executive Committee.



2. Website
www.bkmq8.com
E-Mail: bkmq8@yahoo.com

Objectives

1.	To promote arts, sports and cultural activities.
2.	To provide welfare schemes to the members and their family.
3.	To provide co-operation and encouragement in their endeavors.
4.	To help needy Indians.
5.	To establish the spirit of love, harmony and mutual respect for each other.

3. Contribution from Members

Annual subscription for the BKM membership
will be as follows.

1. Bachelor membership 6 K.D. per year.
2. Family membership 6 K.D. per year



4. Executive Committee

President	... 1
Patron	... 1
Vice President	... 1
General Secretary	... 1
Joint Secretary	... 1
Treasurer	... 1
Joint Treasurer	... 1

Total Committee Members including Webmaster (1)
With above – 15.



5. Eligibility for Executive & Committee Membership

1. Indian National and person of Tamil Nadu Origin with mother
tongue as Tamil.
2. This is not applicable for existing committee members as on 2004.
3. At least should be a committee member for two years
continuous period.



6. Election

In general, General body will elect the Executive Committee members by a secret ballot. The remaining committee members will be nominated by the Executive Committee. For continue or form a new committee to satisfy the any of the following one.

1 - All the Executive Committee members unanimously decide to
continue the committee for the consecutive years, they can
continue without selecting new committee.
2 - (A) The Executive Committee will hold the office for a period
of two years
(B) If they don’t want to continue for the second year,
new election will be conducted in the A.G.M.
3 - More than 50% of the members can submit a signed resolution
to the Executive Committee proposing fresh elections before the
expiry of the Committee's tenure. In that case, an extra ordinary
General Body meeting is to be called. For such a meeting all
members must receive a notice of minimum 14 days w/ objective
clearly mentioned. A decision for pre-mature election must be
carried by a more than 2/3 majority of two third total valid
members.



7. Power & Functions

1.	This Executive Committee will be empowered to take all such steps and to do all acts, as may be necessary, incidental, conductive or convenient to attain the aims and objectives of the Association. The members shall exercise all such powers and to-do all such acts and things as the Association is authorized to exercise or do.
2.	If any person vacated the membership of the Executive Committee for any reason; the Executive Committee will be empowered to fill up the vacancy by Co-opting another member.
3.	In order to maintain continuity of actions taken by the outgoing Committee, four members from the outgoing committee will join the new committee. These members shall have the voting right and all other privileges as enjoyed by the elected members (11) of the new Executive Committee.
4.	The Executive Committee will meet at least once in every two months.
5.	The various functions and powers of the office bearers will be decided by the Executive Committee from time to time. The functions and responsibilities of each of the office bearers shall be laid down by the Executive Committee by a consensus vote or by simple majority.
6.	All decisions of the Executive Committee shall be carried by a simple majority of all committee members. In case of a tie the President will have a casting vote.
7.	All the communications will be handled by the General Secretary /person authorized by the president/web master on behalf of the Association.
8.	The Executive Committee will have powers to call for additional General Body meeting.
9.	Any Amendment or change to the laws / byelaws shall be done in General body meeting and by majority voting.
10.	If an executive member is absent for three consecutive committee meetings, he can be removed from the executive committee without further notice.
11.	If there is no quorum for three consecutive committee meetings, the president has right to take appropriate actions.

8. Eligibility for membership

1.	An Indian National or a person of Indian origin can become a member of BKM provided they have the valid residence in Kuwait.
2.	The decision to grant new membership of BKM to an applicant will solely rest with the Executive Committee.

Duties and Responsibilities of Executive Committe

(A) President

1.	The president has the overall control of the Association.
2.	The president will be the presiding officer of the Executive Committee and General body.
3.	The president will sign in all documents along with the General Secretary and Treasurer.
4.	The president is responsible to ensure that the day-to-day activities comply with the rules and regulations of the Association.

(B) Patron

1.	The honorable Patron will function in an advisory capacity and will not have any voting power in committee.

C) Vice President

1.	In the absence of the President, the Vice President will look after all the responsibilities of the President.
2.	The Vice President will assist and function in Co-ordination with the President in fulfilling the duties and responsibilities of the President, most efficiently.
3.	In addition, he/she will promote harmony and unity among the members and act as a bridge between the committee and the members in general. Will coordinate with the members for arranging programs to match their standard of expectation.

D) General Secretary

1.	The General Secretary is fully responsible for the day-to-day functioning of the Association, and in implementing the Executive Committee's resolutions.
2.	With the only consent of the President/Vice President, General Secretary Will co-ordinate and conduct the Executive Committee meeting, General Body meeting and special meetings, if necessary.
3.	He will be responsible to record and maintain the minutes of all meetings of the Association.
4.	The General Secretary will be responsible for acquiring all stationeries of the Association and for its safe custody. The General Secretary will ensure that the stationeries of the Association are not misused for deceptive purpose.
5.	The General Secretary will make every effort for the improvement and decorum of the Association and convey general information and public opinion about the Association to the Executive Committee.
6.	He will sign in all documents along with the President/Vice President and Treasurer if it is necessary.
7	General Secretary will be responsible for the communication of the Association's activities to the members.
8	Records of the Association will be under the safe custody of the General Secretary/Treasurer.
9.	General Secretary will ensure the members subscription / fees are received promptly with his co-ordination and follow up through the Committee members, and hand over to Treasurer.

E) Joint Secretary

1.	Helps and co-ordinate with General Secretary in day-to-day activities.
2.	In the absence of the General Secretary, the joint Secretary will take change of responsibility.
3.	To interact among members.
4.	Work along with executive body.

F) Treasurer

1.	Treasurer will be fully responsible to maintain records of all income and expenditure of the Association.
2.	He will be responsible to deposit the income of the Association with the relevant bank / banks and maintain record of the same.
3.	Treasurer will sign all transactions in the joint account and other financial documents with the President and Vice President.
4.	Treasurer will be responsible to present the audited statements of accounts before the General Body and Executive Committee. At each executive meeting, a short statement of accounts including the balance should be presented.
5.	Treasurer will be responsible for subscription, donations and contributions.
6.	Treasurer will provide cash to the General Secretary for meeting the day-to-day expenditure of the Association and keep record of all receipts and vouchers.
7	Treasurer will Co-ordinate with the Executive committee in Preparing the Annual Budget.
8	Treasurer will be the custodian of all assets of the Association. Stock register maintained by the General Secretary should be signed by the Treasurer, General Secretary and the President.
9.	Treasurer will keep in hand cash of up to KD 100/- of the Association's fund.

G) Joint Secretary

1.	Helps and co-ordinate with Treasurer in day-to-day activities.
2.	In the absence of the Treasurer, the joint treasurer will take change of responsibility.
3.	To interact among members.
4.	Work along with executive body.

H) Web Master

1.	Web site committee consists of three members and web master will be the leader.
2.	All approved information will be communicated to all the members.

Annual General Body Meeting (A.G.M)

1.	The General Body meeting will be held at least once in a year.
2.	The quorum for the A.G.M will be one-third of the total.
3.	The annual report will be submitted in the A.G.M. A written statement of accounts will be circulated among the members during the meeting. There will be an annual audit.
4.	The executive committee can cancel the membership of any person/persons identified as trouble makers.